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INTRODUCTION
St. John's Lutheran School is one of over 1632 Lutheran Day Schools operated by congregations of the Lutheran Church - Missouri Synod. It includes preschool, kindergarten, and grades 1 to 8. St. John’s teaches all subjects and conforms to the standards required for public schools and has these distinctive characteristics:
1. Teachers are certified by the State of Michigan. 2. Many of the teachers were professionally trained in synodical colleges and universities. 3. Christian children from Christian homes. 4. Sponsorship by St. John’s Lutheran Church. 5. Accountability to the Department of Education of the Michigan District of Lutheran Schools. 6. A curriculum permeated by a Christian philosophy of education including daily instruction in religion and continuous training in Christian living.
St. John's Lutheran School has operated continuously since 1946. It presently has an enrollment of 85 student in day school and 56 children in preschool. CONTROL OF THE SCHOOL The policies and activities of the school are controlled and guided by the Board of Day School Education of St. John’s Lutheran Church. The members of the Board of Day School Education are elected by the congregation. The principal, preschool director, and the pastors are advisory members. This board together with the teacher staff and pastors is entrusted with the management and administration of the school and is held accountable to the congregation.
PHILOSOPHY OF EDUCATION
St. John’s Lutheran Church recognizes that the prime responsibility for bringing up children “in the nurture and admonition of the Lord” rests with the parents. It is also realizes that the church has been commanded by its Founder to “teach all nations…whatsoever I have commanded you.” To help parents carry out their God-given duty and at the same time fulfill its own responsibility, St. John’s Lutheran Church maintains a Christian Day School. St. John’s strives to fulfill a fundamental need, which the Christian realizes is essential for a happy, successful, temporal and eternal existence.
St. John’s Lutheran School strives to educate the whole child: spiritually, emotionally, mentally, academically and physically.
Spiritually - St. John’s strives to have the children meet Jesus as their personal Savior, have Him be the most important thing in their life, and have them strive to take care of their eternity by maintaining regular worship and a daily prayer life.
Emotionally - the children would know that Jesus is a source of comfort in times of need and is always there to guide them no matter what the circumstance.
Physically - the children would use their God-given talent for furthering the Kingdom of God, instill in them a positive, healthy attitude about themselves, others and their faith.
Academically - St. John’s Lutheran School strives to maintain an environment, which consistently evaluates the changes in the educational genre and with regularity evaluates the teacher materials used by the students so that the students will continually advance academically.
ABSENCES
Whenever a student is unable to attend school, it is the responsibility of the parent to call the school office before 8:00 a.m. When the child is absent for more than one day, it is necessary for the parent to inform the school office every day.
Parents should give the student’s name, teacher’s name, and reason for the absence. Illnesses must be reported to the Ottawa County Health Department; therefore, parents are requested to specify the nature of the illness.
Upon receipt of a phone call, the absence will be classified as “excused” if there is a valid reason for the absence (i.e., child is ill).
If a call is not received, the school office will attempt to contact the parents at home or at work to verify the absence and confirm your child’s safety.
Requests for homework when a child is absence should be made early in the day to insure time for the classroom teacher to write out assignments. Teachers will have assignments written out by the end of the day if their schedule permits them time.
If your child stays home because of an illness, but feels better as the day progresses, he / she may be brought to school at any time. Bring the child directly to the school office to check in.
ABSENCE - EXCUSED
Excused absences are that, which fall into one of the following classifications and entitles the student to make up the work missed and receive credit for it. 1. Personal Illness 2. Illness in the family 3. Death in the family 4. Medical and dental appointments that cannot be schedule after school 5. Required Court appearances 6. Religious observations / reasons - with prior approval 7. Family emergencies 8. School sponsored activities 9. Written permission by principal 10. Family trips, in accordance with the Planned Absence Policy
The student will be given one day to make up work for each day he/she is absent and the student will receive full credit for the work. Thereafter, the student will be marked down one letter grade for each day the work is not made up. A student absent for an extended period of time may be given special consideration. The responsibility to make up work rests with the student and parent.
ABSENCE -Prearranged
Parents are strongly urged to plan trips and vacations during times when school is not in session, however, a situation may arise when this is not possible. Students will be expected to make up work missed. Please avoid the week of achievement testing as it is very difficult to make these tests up and requires extra time before or after school for the teacher to work with the child.
ACCIDENTS AT SCHOOL
In the event a student is involved in a school-related accident, which results in a personal injury that requires immediate medical attention, the school staff will follow the procedure listed below.
1. The parent/guardian shall be immediately notified. The school staff will cooperate under the parent's direction in handling the emergency situation.
2. In the event the parent / guardian cannot be notified, the alternate designee, if known, shall be contacted and the school staff will cooperate under his / her direction.
3. In the event the alternate designee, if known, cannot be notified, the family physician shall be contacted and the staff will cooperate under his / her direction.
4. In the event that the parent/guardian, designee nor family physician can be contacted, the nearest physician may be called or the Police department may be contacted for ambulance service to a nearest hospital. The school staff shall determine which action is most appropriate under the circumstances.
a. The principal (or designee) makes the final decision as to the appropriate course of action.
b. The child should be taken to the doctor or hospital of the parent’s choice, accompanied by a school employee (principal, teacher, or staff member). The parent should be instructed to meet the child and school employee at the doctor’s office or hospital.
ACCIDENTS - REPORTING OF
Student or school staff should report all accidents to the school office.
When minor accidents or injuries (small cuts, abrasions, etc.) take place, the student will be treated in the school office. The attending school staff person will complete an Accident Report. One copy of the Accident Report will remain at school on file and another copy will be sent home with the child.
When a serious accident or injury takes place, parents will be immediately contacted and a more detailed form will be completed for insurance purposes.
ADMINISTRATIVE AUTHORITY
The administration has the authority to question misbehavior of any form, within the building, or on school property, any behavior that is deemed inappropriate, or disrupts the learning atmosphere, as interpreted by the administration.
AMBULATORY CONDITIONS
When a student comes to school and, as a result of an accident or illness, must use a wheelchair and/or crutches, the student will need a note from the attending physician stating that the student is able to return to school with the aid of such instruments.
APPOINTMENTS / RELEASE OF STUDENTS
If it is necessary for a child to be excused from school during class time for a medical appointment which cannot be schedule after school or on days off, a written request is to be sent to the student's teacher. The child will be excused when she/he is called for personally by the parent or designated person providing transportation. For reasons of safety, proper supervision, and other purposes which may be legal in nature students are released only from the school office or classroom. Sign-out sheets are maintained in the school office and the classroom for this purpose. APPOINTMENT WITH TEACHERS
Teachers are in the classroom with students from 7:30 a.m. until 2:40 p.m. Kindly arrange for appointments with faculty members before or after these times. Arrangements may be made by writing a note to the teacher or leaving word in the school office for the teacher to call you.
ATTENDANCE POLICIES
The parent or guardian who has custody or control of any child shall cause the child to attend school during the entire time it is in session during the regular school term.
The responsibility for day school attendance rests with the parents or guardians of the student. Our school recognizes the importance of daily attendance. Students who are frequently absent from school may encounter difficulty keeping pace with their classmates.
Parents and students should keep in mind that there is a direct relationship between attendance and progress in school. Being absent to many times tends to inhibit a student’s opportunity to learn. Upon returning form an absence, it is the student’s responsibility to acquire and complete all make-up work. When a student’s non-continuous total absent days during the school year reaches 15 days, the principal will request a conference with the parents to evaluate the absence effect on academic progress. If a student is absent for ( 2 school weeks ) in a row due to a long-term illness or disability and/or if it is evident that an absence will be for an extended duration (longer than 2 weeks), parents should contact the principal and teacher(s) to discuss the feasibility of in-home tutoring or homework assignments. ATTENDANCE - EXTRACURRICULAR SCHOOL ACTIVITIES OR PROGRAMS Students are expected to participate in certain extracurricular school activities or programs, which do not occur during the regular school hours. Parents will be notified in advance of all activities, dates, and times. Attendance is expected and an absence requires a proper written excuse. BAND PROGRAM St. John’s students (5th to 8th grade) have the opportunity to participate in a band program through the Grand Haven Area Public Schools. BICYCLES Students may ride bicycles to school as long as they are operated according to safety regulations. Bicycles must be placed and locked in the designated area. For the safety of all, bicycles may not be ridden on school grounds before, during, or after school. BOOK BAGS All students should use a book bag to carry books to and from school. Book bags not only protect books from the elements but makes carrying them much easier for the students. BOOK AND SOFTWARE CLUBS A variety of book and software clubs offers students an opportunity to purchase low cost products through the school. Order forms are made available in some grades. BOOTS During inclement weather, student should wear boots that can be removed before entering the classroom or they must bring an extra pair of shoes to wear if boots are not worn. All boots are to be kept in a neat line against the wall in the hallway. BUSSING - ST. JOHN'S LUTHERAN SCHOOL St. John’s does not provide private bussing to or from school. However, the school does occasionally use the St. John’s 15 passenger van - to transport students to the various school activities throughout the school year. A Permission to Transport form must be annually completed by a parent / guardian and on file in the school office before a student will be allowed to ride St. John’s school van to the various school activities. BUSSING - GRAND HAVEN AREA PUBLIC SCHOOL Grand Haven Area Public Schools provide bus transportation service to all public and non-public students on an equal basis within the district. Kindergarten students may ride the bus to school. However, there is no mid-day bus service for kindergarten. Bus service is provided according to the Grand Haven Area Public School calendar. Parents should contact the GHAPS Transportation Office for further information and/or to request bus transportation for their child(ren). CALENDAR The school calendar is sent to each home at the beginning of the school year. This calendar is closely coordinated with that of the Grand Haven Area Public School since the district provides bus transportation for many of our students. Calendar updates are published in the bi-weekly school newsletter. CHANGE OF ADDRESS, TELEPHONE NUMBER AND INFORMATION Parents should promptly notify the school office of any changes in address, phone numbers (home and work), place of employment, designated persons on the emergency contact form, or other essential information. This gives us the opportunity to update your child’s emergency information card so the school can quickly contact you in the event of an emergency during the school day. CHANGE OF TRANSPORTATION The teacher and principal are to be informed, in writing, if a child is to change his/her mode of transportation after school. This applies even if the parent is coming for the child. If a note is not possible, parents should call the school office and a note will be written to informing the teacher and bus driver of the change. A note must also be given to the bus driver if a different bus is ridden or a different stop is used. Unless a note or call is received, children will be sent home their usual way. The word of the student is not sufficient to change the mode of transportation. CHAPEL SERVICES Every Wednesday morning (10:00 to 10:30), all students attend a chapel service in the church. Pastors and teachers from St. John's and other area Lutheran churches lead the students in worship. Family and friends are always welcome to attend the chapel services. A freewill offering is taken every Wednesday to support a variety of mission projects. Information about the selected mission project for the month and financial updates is publicized in the bi-weekly school newsletter. CHOIRS All students in grades K to 8 are expected to participate in our school choirs. St. John’s currently has three (3) school choirs (K-2, 3-5, and 6-8). Choir practices are held twice a week during the school day. The children sing periodically for Sunday worship services and other events as announced. If a child must miss a service when his/her choir is scheduled to sing, a written excuse to the music director prior to the day the choir is to sing is expected. CHURCH AND SUNDAY SCHOOL ATTENDANCE School families are urged to regularly attend worship services and Sunday School classes offered by their church. School families with no church home are welcome to attend at St. John's Lutheran Church. Church and Sunday School attendance are taken in the classrooms on the first day of the week and are recorded on the student's report card and student’s permanent school records. CHRISTMAS SERVICE Students in Kindergarten through eighth grade present an annually Christmas worship service for the congregation prior to Christmas. Through songs and recitation, the children share the joys of Christmas. To make this a successful service, all students are expected to in attendance. This service is always the Thursday before Christmas break and is presented at 7:00 P.M. CHURCH EXTENSION SAVINGS STAMP PROGRAM Students are given the opportunity to learn to save money, and become a builder for Christ by depositing money in a dedicated savings account. These accounts are with the Michigan District Church Extension Fund. Deposits are made by purchasing savings stamps. These accounts earn interest, and are insured and guaranteed. Money may be withdrawn at any time without penalty. Money in the Church Extension Fund is used to help with building programs at Lutheran Churches and Schools in Michigan. CHRISTMAS SCHOOL LUNCH This is a special dinner sponsored by the PTL. All students are asked to participate in hot lunch that at a small fee. This includes kindergarten. CONDUCT The code of Christian ethics, which should govern all parent-teacher-pupil relationships, is sincere interest, love, patience, and justice. St. John's Lutheran School strives to maintain these principles, as a Christian family living and working together, and by applying them in all branches of learning including play activities.
At St. John's Lutheran School we think of the term “discipline” as the teaching of self-control, Christian attitudes, orderliness, and responsibility. With this in mind, teachers will deal with children in accordance with the teaching and philosophy of Christ. The aim of our Christian teachers is to approach any pupil problem with an evangelical spirit and to take into account the total welfare of the child - spiritual, mental, moral, emotional, and social.
This high goal can only be accomplished through the combined efforts of the teachers, pupils, and parents. The parents and students play a vital role in accomplishing this goal and must recognize the importance of proper disciple for students in and out of the classroom.
We must understand and agree that no student has the right to destroy the educational opportunity for any other student, class, or teacher. With this in mind, the following rubric addresses consequences for aggressive behavior outside the code of Christian ethics. St. John’s Lutheran School includes bullying in this category.
CONDUCT - IN AND OUT OF SCHOOL
It is important that students realize that their conduct both in and out of school reflects not only upon their Lord and family, but upon St. John's as well. Proper testimony should be evident in all situations.
CONDUCT - TO AND FROM SCHOOL
Parents / guardians are responsible for conduct and safety of their children while they are:
· on their way to and from school · on their way to and from the bus stop · waiting at the bus stop (off campus)
CONFIRMATION INSTRUCTION
The pastors from St. John's Lutheran Churches conduct confirmation instruction for the 8th grade students. Christian doctrine, along with memory work from Luther’s Small Catechism, is emphasized. Sermon summaries and other research topics may be included in this study. All 8th grade students are required to take this confirmation class, even though attendance in confirmation class may not lead to the rite of confirmation and church membership
COMMUNICATIONS - PROPER ORDER
A proper order of communications has been established based on Matthew 18 and our school’s organization of authority to deal with problems and matters of concerns. In all but the least trivial or most serious and potentially dangerous cases, this is the appropriate order to follow.
PROCEDURE FOR A STUDENT
1. Discuss problem and concern with your parents at home.
2. Talk to your teacher about any school problem before or after school. Your parents may help you in knowing what to say.
3. Ask you parents to meet with you and your teacher to talk about the problem or concern.
4. Have your parents invite your principal to talk with you and your parents. You teacher may also attend the conference.
5. Invite the minister to provide guidance with appropriate concerns that can benefit from such counsel. This may be a private conference or your teacher, principal and/or parents may attend.
6. If a problem or concern is still unresolved, ask your parents to follow their lines of proper communications with the school.
PROCEDURE FOR PARENTS
1. Discuss academic and personal concerns with your student first. Concerns may then be brought to the teacher. Concerns regarding the classroom or teacher should be discussed with the teacher first. The student may or may not be present at this discussion.
2. Discuss unresolved concerns with the principal. The teacher may be invited to the conference by either the principal or parent.
3. Appropriate unresolved concerns may be brought to the minister for guidance. The teacher and principal may attend the conference.
4. Inform the principal that you wish the Board of Christian Education to become involved in discussion of unresolved issues. The principal and teacher must attend this conference.
PROCEDURE FOR A TEACHER
1. Enforce the disciplinary code and/or your own classroom rules. Follow the guidelines below for all other communications matters.
2. Discuss academic and behavior concerns with student first.
3. Discuss unresolved concerns with parents. If helpful and proper, the student may be invited to attend the discussion.
4. Discuss unresolved concerns with principal. Student and/or parents may be present. At this point, the minister may also be invited to attend appropriate conferences to provide guidance.
5. If conferences and/or disciplinary and classroom behavior code corrective measures fail, request the principal to bring the concern to the Board of Christian Education for resolution. The Board may determine to have the student and[/or parents present for discussion or to present its decision to them at a later time.
PROCEDURE FOR THE PRINCIPAL
1. Discuss classroom or student concerns with the teacher first.
2. Discuss applicable student concerns with the student. The teacher should be invited to attend the conference.
3. Discuss concerns with the parent and teacher together. The student may be invited to attend the conference.
4. If appropriate, invite the minister to provide guidance with unresolved issues in a parent, student and/or teacher conference.
5. Take unresolved concerns to the Board of Christian Education for discussion and decision. The parents and student may or may not be invited to attend the first meeting. Parents will be requested to attend any subsequent Board meeting discussing a student concern.
PROCEDURE FOR THE BOARD OF CHRISTIAN EDUCATION
1. Discuss concerns with the teacher or principal first. Concerns about a classroom activity should be discussed with the teacher first. This discussion may be informal. Unresolved issues will then include the principal unless the issue involves a serious or dangerous activity. In this case, the principal will be involved concurrently or prior to discussion with the teacher.
2. Discuss unresolved concerns with the principal (if not done so already) and the teacher. Concerns about a student may include the parents at this time. Subsequent unresolved concern discussion must involve the parents in the conference.
3. Issues that remain unresolved require the Board of Education to take action by the church's authority. The people involved must be invited to the conference announcing the decision or contacted by certified mail. A phone call is appropriate, but not mandatory for those people who fail to attend a requested conference.
In all decisions, place the Word of God, the welfare of the school, and the most productive results for the student at the forefront.
DAMAGES
Parents will be held responsible for the replacement of school and church property damaged or lost through their child’s negligence or inappropriate behavior.
DELIVERIES
Items, which need to be delivered to a student during school hours, should be brought to the school office. School office staff will determine the best method of delivery to the student.
DETENTION
After-school detention may be assigned to students for inappropriate behavior, infractions of school rules, as a time to make up work, or as needed to complete assignments. Parents will be notified of the detention and are requested to sign and return the detention form. Parents of bus students are expected to provide transportation. If suitable arrangements can be made immediately, students may be detained the same day following a phone conference between the teacher and parent.
DIRECTORY
A school directory is published at the beginning of the school year. The directory is distributed to all school families, school/church personnel, and school/church organizations for approved use.
The school directory contents student and parent names, addresses, telephones numbers, grade levels, and general school information. Parents who prefer all or part of this information not be release as described above should notify the school office in writing.
DRAMA
The drama group, Thespian Eagles, puts on a live theater performance each fall. This consists of 6, 7, & 8 graders. The students in the primary and intermediate grades may put on a theatrical performance during the year.
ELECTRONIC DEVICES
Electronic devices such as games, cell phones, CD players, radios, and pagers are not allowed on school grounds.
EMERGENCY CONTACT INFORMATION
Parents are required to complete an “Emergency Contact Information Form” for their child and submit it to the school office before the beginning of each school year. This information is kept in the school offices and enables the school to quickly contact the parent(s) in case of illness or injury.
In addition, parents are to designate two other adult persons who are available to assist them and their child should an emergency arise during the school day. The designated persons should reside in the area and available to care for your child.
It is the responsibility of the parents to notify the school office of any changes in the information that may occur during the course of the school year.
ENTRANCE REQUIREMENTS
To enroll in kindergarten, a child must have reached the age of five (5) before December 1 of that year. To be eligible for first grade in September, a child must have completed kindergarten successfully.
FIELD TRIPS
Field trips within our city and to nearby points of interest are scheduled by various classroom teachers throughout the school year. These trips are designed to supplement different aspects of the classroom curriculum and to introduce students to the resources of the community. Parents will receive notices of field trips well in advance of the schedule dates. Permission slips are required to be signed by a parent / guardian prior to the actual trip.
Sometimes a fee may be requested from each student to help cover transportation or admission costs. Please call the principal if you are unable to financially afford the cost of the activity.
FIRE DRILLS
Fire drills are conducted at regular intervals as required by law so an orderly exit can be made in the event of fire.
GRADING SCALE
A = 95% - 100% C = 73% - 76% A- = 90% - 94% C- = 70% - 72% B+ = 87% - 89% D+ = 67% - 69% B = 83% - 86% D = 63% - 66% B- = 80% - 82% D- = 60% - 62% C+ = 77% - 79% F = Below 60%
HANDBOOK - AMENDMENTS
St. John's Lutheran School and its principal retain the right to amend this handbook. If changes are made, parents will be given prompt notification.
HARASSMENT
In keeping with our Christian values, harassment of any kind will not be tolerated. This refers to behavior that is personally offensive, which fails to respect the rights of others, or which creates an intimidating or hostile education environment.
HEALTH SERVICES
The Ottawa County Health Department offers the services of a public health nurse who serves as a health consultant to school personnel, students, parents and community agencies.
The Kent County Health Department provides the following services at St. John’s Lutheran School
1. Vision Screening Grades K, 1,3,5,7 2. Hearing Screening Grades K, 2, 4, 6 3. Scoliosis Screening Grades 6, 8 4. Public Health Nurse Grades K to 8
Students appearing to have a vision or hearing problem may also be referred for screening, even though their grade is not being screened.
Ottawa County Health Department also offers free health services to residents of Ottawa County. Parents may obtain free health services such as examinations, immunizations and health assistance for their children.
HOMEWORK
Teachers provide instruction to each student so that mastery of the subject matter can occur. The assignment of homework is an outgrowth of that classroom instruction. Homework provides basic reinforcement and / or challenging enrichment of the classroom experiences. Students are expected to do a reasonable amount of homework regularly. If your child consistently says he/she has no homework, please check with the teacher.
The following are suggested guidelines for helping your child with his/her homework:
1. Show a positive attitude toward education. 2. Take an interest in your child's school work. 3. Talk with you child about homework assignments. 4. Establish good study conditions. 5. Set aside a definite time and place for homework to be done. 6. Monitoring your child's study habits. 5. Exercising patience as you encourage your child.
If a child encounters difficulty in doing the assigned work, or if the length of time required to do the work is causing frustration, the parent is encouraged to contact the teacher. The parents and teacher can work together to find a viable solution to specific homework problems.
Students who have difficulty in understanding a particular assignment or who are in need of extra help in a subject are encouraged to contact their teacher to make arrangements for additional help.
If a student is unable to complete assignment for any reason, an explanatory note should be writing by the parent and attached to the uncompleted homework.
HOT LUNCH PROGRAM
St. John’s Lutheran School is committed to providing nutritionally balanced meals in compliance with the standards set by the USDA and Michigan Dept. of Health. Hot lunch is available to all children (1st-8th ) every full day of school. St. John’s also provides free and reduced meals ($.40) thru the National School Lunch Program. To obtain meal benefits, you must fill out, sign and date a free and reduce application form yearly. Hot lunch menus are published on a monthly basis. Students turn in money and menu selections for the upcoming week to their teacher every Thursday morning. Money and menu selections should be enclosed in an envelope with the student’s name and grade written on the outside. One check per family should be made payable to “St. John’s Lutheran School”. HONOR ROLL St. John’s recognizes students for their outstanding academic achievements each marking period. Honor roll is determined each quarter of the school year for grades 6 to 8. Status is determined by averaging the letter grades of the designated subjects. Honor Roll is determined on a 4-point scale of A = 4; B = 3; C = 2; D = 1; F = 0. Students qualifying for the honor roll for the marking period will receive an award stating their academic accomplishments. In addition, their names will be posted in the school and published in the school newsletters.
ILLNESS - COMMUNICABLE
Contagious illnesses such as measles, strip throat, impetigo, chicken pox, head lice, etc. must be reported to the school office as soon as known. The school is required to report any communicable illness Ottawa County Health Department and to notify school families whose children may have been exposed so preventive measures can be taken.
Students who have been absent due to communicable disease may return if the following conditions have been met: 1. Present a release from the doctor. 2. Fever, rash and other symptoms of the disease have disappeared.
ILLNESS
If you child becomes ill during the school day, we will contact you by phone to pick up your child from school.
Please help us by keeping your child at home if the following symptoms appear:
temperature of 100 or more persistent headache vomiting or diarrhea sore throat suspicious rash coughing swollen glands sores ear and eye discharge runny nose upset stomach chills
ILLNESS - RETURN TO SCHOOL
Use discretion in sending your child back to school after illnesses such as the flu, sore throat, cold or other such sicknesses. Generally it is recommended that a student be free of a temperature for a 24 hour period before returning to class. Please help us provide a healthy school environment for our students and staff members. INSTRUCTIONAL MEDIA St. John’s Lutheran School holds membership in the Instructional Media Center of the Ottawa Area Intermediate School District. Through its membership, St. John’s has access to a huge number of audio-visual resources, which assist in the learning process. In addition, the school equipment includes computers, film projectors, VCR's, tape recorders, overhead projectors, computers, filmstrips, recordings, and many other learning aids. Science equipment and maps and globes are available for those subject areas. INTERNET USE POLICY Part of the St. John’s Lutheran School curriculum includes use of the Internet. Students use the Internet for a variety of educational purposes. As we all know, the Internet is a vast source of information. Our students will be instructed carefully in the proper use of this resource. We also know that there are parts of the Internet that ought not to be accessed. Every precaution will be taken to be sure that your student does not access these areas. If, in spite of instruction in the proper use of the Internet, it is discovered that your student is using the Internet improperly, he/she will not be allowed to use St. John’s Lutheran Internet connection for the rest of the school year. Depending on the circumstances of the improper use, there may also be detention, suspension, or expulsion recommended for the student(s) involved. An agreement will be sent home at the beginning of every school year requesting both parent and student signature.
LIBRARY St. John’s has a central library with a large number of books in many fields of interest and learning. Students in each class have regularly scheduled library periods. In addition to this, they have access to the library at other times according to their needs and their teacher's direction. Students may check out and take home most books and materials found in our library for a one-week period unless otherwise indicated. No book is issued to a student who has not returned a book already checked out of the library. Students are responsible to return books on time. When a book becomes overdue a fine of $.05 per day will be charged. Students are responsible for the replacement of any lost or damaged items at the current replacement price. Donations to the school library may be made at any time both in money or books. If you would like to donate new or used books, please talk to the school librarian, Mrs. Rosie Anderson. Parents may want to consider donating a new book to the library for their child’s birthday. This lasting gift can be shared with fellow classmates and with future classes in the years to come. The child’s name will be noted on the front cover. Contact the school librarian for a suggested book list.
LOST AND FOUND
All lost and found items are stored in a box located near the entrance to the gymnasium. Clothing and personal belongings brought to school should be labeled with the child's name to help in identification. Students and parents should check the lost and found box regularly for missing articles. After a reasonable length of time, all unlabeled and unclaimed items will be donated to a charitable organization.
Students should not bring large sums of money or valuables to school. The school cannot assume responsibility for personal loss.
MEDICAL PROBLEMS - STUDENTS
It is the responsibility of the parent/guardian to indicate on the emergency contact information card if their child is subject to or has medical problems that may need special attention while at school.
Also, it is the responsibility of the parent/guardian to brief the teacher(s) and principal on the specifics of the medical problem.
The procedures to be followed, in the event of a medical problem incurred by the child at school, shall be put in writing and signed by the parent/guardian.
MEDICATION
The Board of Day School Education in the belief that the school should assist the parent/guardian in the maintenance of the student's health and recognizing the present law enables, but does not mandate school administrators and teachers to administer medication under certain conditions, herewith authorizes, but does not mandate, the administration of medication under the following conditions:
1. The parent/guardian and their doctor should attempt to adjust the child's medication so that it can be administered by the parent/guardian in the home. 2. No medication will be dispensed by school personnel without written consent by parent/guardian. Consent forms may be obtained from the school office.
3. A child receiving prescribed medication, which must be taken during school hours, must have a written order from their physician stating:
a. The reason for which the child is taking the medication. b. The name of the medication. c. The directions for administering the medication. d. The possible side effects which may be anticipated. e. The length of time the child is to receive the medication.
4 The principal and the parent/guardian must decide whether the child himself/herself, or teacher, or school office will handle the dispensing of the medication.
5. The parent/guardian must bring the properly labeled prescribed medication directly to the school office, or the pharmacy of the parents/guardian's choice must deliver the prescribed medication directly to the school office.
6. If the child needs to be reminded by his/her teacher or other school personnel to take his/her medication, a written statement must be submitted to the school office by the parent/guardian. The school, however, reserves the right to refuse or accept this additional burden. If the school accepts the burden, the parent/guardian must sign a statement releasing the school of any liability while attempting to perform this extra service.
7. Long-term medication orders must be renewed each school year.
8. The prescribed medication should be administered by authorized school personnel outside of the child's classroom if at all possible.
9. Written record shall be kept in the student's cumulative file or other appropriate record of all medication so administered. Such record shall be kept until the end of the school year.
MESSAGES
Neither students nor teachers will be called out of their class to receive telephone calls except in an emergency situation. The school secretary will relay message to students and teachers. Teachers will return calls at their free time or immediately after school.
MICROWAVE - USE BY STUDENTS
The microwave in the kitchen is not available for student use.
NEWSLETTER (BI-WEEKLY)
A school newsletter, “Home Bulletin”, is sent home every other Friday with the youngest child in the family. The newsletter contains school information, a calendar review, sports review, as well as upcoming events, programs, and items of general interest. Parents are urged to ask their child for the newsletter and read it carefully to stay well informed about what is happening at school. Copies of the newsletter can be also obtained in the school offices and in the back of church.
School-related groups or individuals may contribute information for inclusion in the newsletter. Information must be submitted in writing or printed form to the school office by Wednesday morning of the week it is to appear. Contributed information will be printed only after approval of the principal.
NON-CUSTODIAL PARENTS
Divorce and separated families are realities of contemporary life, which affect the school’s responsibilities to its students. The following guidelines have been adopted to assist the school in situations where a non-custodial parent wishes to become involved in school-related activities of the child or wishes to have contact with, or take custody of the child while the child is in school.
Ordinarily, the school will not resist or interfere with a non-custodial parent’s involvement in school-related affairs, or access to the parent’s child or the child’s records, unless the school is presented with a court order, or comparable legal document, which restricts such involvement or access. Unless this court order is on file with us, we cannot restrict the right of either parent.
A non-custodial parent may not take custody of a child or remove the child from the school premises unless the parent presents either a written court order, or a written authorization signed by the custodial parent, which permits such custody.
If the action of parent(s), custodial or non-custodial, becomes disruptive to the operation of the school, the school has the right to restrict access by such parent(s) and to take other reasonably necessary action.
Concerning student activities, which require parent consent, the school will accept consent only from the custodial parent, unless authority to grant consent is given to the non-custodial parent by a court order or comparable legal document.
Non-custodial parents may receive copies of report cards, notices of conference, and other notices by providing the school office with a supply of self-addressed, stamped envelopes. Should you have further questions regarding this matter, please contact the school office.
NON-DISCRIMINATION POLICY
St. John's Lutheran School admits students of any race, color, sex, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, sex,, national or ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school administered programs.
PARENT PARTICIPATION
Several studies of parent involvement in their children’s education have shown that what the family does by way of active involvement is more important to student success than either family income or parent education. When families are actively involved in their children’s education in positive ways, children achieve higher grades and earn better test scores, have better attendance at school, regularly complete more homework, demonstrate more positive attitudes and behavior, graduate at higher rates, and are more likely to enroll in higher education.
With this in mind, parents are most welcome to become involved in the school. St. John's Lutheran School parents have numerous talents and are involved in many ways. In the past, many parents have assisted the staff with special projects such as scenery building, cooking, chaperoning, tutoring, and helping with P.T.L. activities.
PARENT TEACHER LEAGUE (PTL) The Parent Teacher League is an organization comprised of all St. John's school parents, its teachers and staff, and others interested in promoting the cause of Christian education at St. John's Lutheran School. The P.T.L. works to build stronger relationships between home, school and church. It also helps to provide additional needs of the school not covered in the regular budget through its fundraising events. Attendance at P.T.L. meetings and participation in its sponsored activities is strongly encouraged. Check the school calendar and newsletter for dates and times of meetings and activities. PARENT TEACHER CONFERENCES Parent Teacher Conferences are held at the end of the first quarter. Dismissal times for student on these days as well as times for individual conferences are announced in advance through the school newsletter. Report cards are sent home prior to parent teacher conferences.
During these 15-20 minute conferences, the child’s progress and his/her abilities are discussed along with ways of helping the child.
Any parent who wishes a conference at any other time during the year is encouraged to make an appointment with their child’s teacher.
PARTIES - BIRTHDAY TREATS IN SCHOOL
Students may bring a birthday treat to school to share with their entire class at a time designated by the teacher. Treats should be of the type the students can pass out by themselves without adult assistance. Commercially prepared or individually wrapped treats are encouraged. Please speak to the classroom teacher ahead of time to make any necessary arrangements.
Students that have a summer birthday may choose any day of their choice during the school year.
PARTIES - HOME
It is a natural event for the children to have individual, private parties. Although it may not be feasible to have all children included in these parties, we ask that parents set good examples to their children by promoting a Christian spirit when planning such parties.
Invitations to home parties should not be given out at school unless everyone in the class or all boys or all girls in the class are invited. This practice helps prevent hurt feelings on the part of students who may not receive an invitation.
PETS AND ANIMALS
The use of pets and animals in the classroom can be a valuable educational experience. However, the presence of such animals creates the potential for injury to health. Permission must be secured from the teacher before a pet is brought into the classroom.
A parent must accompany the student that brings pets into the classroom to share. Pets must be housed in protective shelters to prevent the animal’s escape or physical contact with the students.
PHYSICAL EDUCATION
Physical Education is offered for all students in grades 1 - 8. All students are expected to participate in the physical education classes. All students are required to have gym shoes for P.E. Gym clothing is required for 3rd to 8th grade students.
If a student's participation has some temporary limitations, it will be necessary to submit a written note to the school office to be excused from physical education activities. Continued limitation will require a medical doctor's written excuse on file.
PHYSICAL EXAMINATIONS - KINDERGARTEN
Kindergarten children are issued health forms at the time of registration in the spring of the year. These are to be completed by the family physician and brought to the school office on or before the first day of school in August.
PROPERTY DAMAGE
Any defacement, breakage, or damage of school or church property by a student through carelessness, foolishness or not complying with school rules / directives will be repaired or replace at the expense of the student’s parent / guardian.
PUBLIC DISPLAY OF AFFECTION
Wholesome and God-pleasing relationships among our students are encouraged. However, the school is neither the time nor place for public displays of affection. Students will be counseled if problems arise, and parents will be informed if inappropriate behavior persists.
RECESS
Children are expected to go outside for recess. During inclement weather, students will have indoor recess.
Children needing to stay in for recess for more than one day due to illness must have a doctor’s slip.
Requests to keep children in because they are coming down with an illness will not be honored. Children not well enough to go outside for recess should be kept at home.
REPORTING TO PARENTS
Report cards are issued four times each year, at the end of each quarter (approximately nine weeks). They are a report to the parents of how the child has progressed during that period. If a parent has questions regarding a child's record card he/she should contact the respective teacher.
Parent-teacher conferences are scheduled at the end of the first and third quarters, for a better understanding of the report card and the individual child. All parents are expected to attend the fall conference, while the spring conference is optional. Parents are urged to consult the teacher at any time whenever the progress of their child seems unsatisfactory.
Progress Reports (Mid-terms) are issued during each grading period. The purpose of the progress report is to inform parents/guardians of a student's progress in time for the student to improve his/her work, if necessary, before the report card is issued. Progress Reports are to be signed by the parent/guardian and returned to the classroom teacher.
RETENTION POLICY
The teacher has the authority to make decisions on student promotion at the end of each school year. Each decision should be based on the student's progress during the past year and the perceived ability to participate in next year's studies. A good guide for this decision is to consider three (3) failed subjects, and testing that show below average achievement. The administrator/ principal is authorized to make decisions on retention in a grade and acceleration to a higher grade level in certain subjects. A thorough study of the child's progress and abilities by the administrator, teachers, and parents should precede such a decision. The decision for retention is final with the administrator. If parents or teachers disagree with the administrator decision, they may appeal directly to the Day School Board. The administrator is responsible for approving the graduation of eighth grade students. The Day School Board will officially authorize the granting of diplomas to the graduates.
SCHOLARSHIP
St. John's Lutheran School does not wish to deny a Christian education to any child whose parents are unable to afford the full cost of tuition. If regular tuition and fees cannot be afforded and a sincere desire for a Christian education exists, parents may apply for a scholarship. An objective scale based on income and expenses is used to determine tuition assistance.
A written application, available from the school office, a copy of the family’s most recent income tax forms, and a cover letter of request for consideration are required for final consideration for scholarship fund awards. Maximum tuition credit in scholarship is one half the appropriate tuition charge. Applications for assistance (with the exception of emergency situations) should be received no later than August 15 of each year. Final notification of the approval/denial of applications and the amount of assistance for approved applications will be made before the start of school. Applications should be returned to the principal.
SCHOOL CLOSINGS - INCLEMENT WEATHER
If Grand Haven Area Public Schools are closed due to inclement weather (snow, ice, fog, etc.), St. John’s Lutheran School is automatically closed.
School closings due to inclement weather conditions or any other emergency will be announced in the early morning over a number of area radio and TV stations. Please listen or watch the following radio or television stations for school cancellation or delays. · WGHN · WOOD AM (1300) · WCUZ AM (1230) · WZZM TV 13 · WOTV - 8
If there are any delays in the start of the school day, kindergarten will be automatically canceled for the day.
Arrangements should be made at the beginning of the school year so students know where to go or what to expect in the case of an early closing.
When school is closed due to inclement weather, all other school-related activities scheduled for that day will also be canceled.
SCHOOL HOURS
Arrive at School 7:30-7:50 School Begins 7:50 Kindergarten Dismissal 11:00 Grades 1-8 Dismissal 2:30
SCHOOL HOURS - BEFORE
Students are not to arrive before 7:30. If it is necessary for a child to occasionally arrive early or wait after school, arrangements must be made with the child's teacher or principal. Early arrival privileges must be granted by the principal for any child regularly arriving before 7:30.
Students entering the building are to be in their classroom and seated, after any necessary routine has been completed. Students are not to loiter in hallways or outside between their arrival and the start of school. Students should arrive in time to be seated in the classroom by 7:50.
SCHOOL HOURS - AFTER
Students are dismissed from school at 2:30. At dismissal, all students are expected to leave the school buildings and go directly home. Students who have not left the school grounds within 15 minutes of dismissal and have not made prior arrangements with the school office or his/ her teacher, will be enrolled in the After School Program and will be subject to a minimum of a one hour fee every fifteen minutes.
Students may remain at school if there is a school-related activity requiring their presence or if they have received permission and are under the direct supervision of school personnel or an authorized adult.
Students not under the direct supervision of a teacher must go home. This includes brothers and sisters who have other siblings participating in after school activities, such as basketball, cheerleading or drama. These students would not be supervised and problems could easily arise.
If a student would like to come to a home basketball game, he or she should go home after school and return with a parent or adult for the game.
SCRIP
Since we started SCRIP, the profits have enable the school to purchase new textbook series in math, social studies, religion, and music. In addition, SCRIP profits have helped the fundraising efforts for the new playground. Mrs. Behm runs the SCRIP program. See them between Sunday Services or on Thursday afternoon to purchase SCRIP and check the calendar for order dates. If you do not currently use SCRIP on a regular basis, please consider doing so!
SPORTS
St. John's Lutheran School competes with other neighboring Christian schools in interscholastic sports. Our school fields an “A” team (7th & 8th Gr.) and an “B” team (4th & 6th Gr.) for both boys and girls in basketball.
Girls (4th to 8th Gr.) may also participate in cheerleading. Any student who participates in the athletic programs must have on file with the school a current year physical examination and written permission of the parents.
Participation in the sports program at St. John’s is a privilege. Eligibility shall in part be based upon the students overall effort and conduct. Students may be removed from a team for disciplinary reasons.
St. John’s students (7th & 8th gr.) may also participate in most sports programs offered to students through the public school under an agreement with the Grand Haven Area Public Schools, For further details, contact the school office.
SPORTS - PHYSICAL EXAMINATIONS
An annual physical examination (after May 15) is required of all students (grades4, 5, 6, 7 & 8) prior to participating in any of the school sports programs. A physical examination form may be obtained from the school office.
SPORTSMANSHIP
When our school teams are involved in athletic or academic activities, please remember they are representatives of our school, as well as you the parents. St. John’s school staff does not feel that winning is the most important part of competition. We would rather believe that teaching students how to compete, win or lose, and be with other people is of the utmost importance
STUDENT RECORDS - TRANSFER IN
If a student is transferring into St. John’s, the parents will be asked to sign a statement requesting the transfer of the student’s records from his/her former school to St. John’s. The student’s records will then be sent directly to St. John’s.
STUDENT RECORDS - TRANSFER OUT
If a student is transferring to another school system, the parents are asked to contact the school office before the move so the student’s records can be updated and readied for transfer. The new school will ask the parents to sign a statement requesting transfer of the student’s records from St. John’s. The student’s records will then be mailed directly to the new school district.
Should you need copies of parts of the records such as immunizations, standardized testing, etc., we will be happy to make copies for you to take with you.
STAFF - INSERVICES AND CONFERENCES
Staff in-services or conferences for teachers are regularly scheduled throughout the school year. There are times when an early dismissal is necessary so that the staff can take advantage of professional growth opportunities. Dates and times of dismissal are listed in the school calendar and/or will be announced well in advance in the school newsletter.
STANDARDIZED ACHIEVEMENT AND COGNITIVE ABILIITIES TESTING
Students (grades 1 to 8) will take achievement and cognitive abilities tests in the spring of the year. The test dates will be announced during the year. These tests are very important in measuring the progress and ability of the student. Parents are encouraged to see to it that their children are not absent during these test days, adequately rested, a nourishing breakfast and a positive attitude toward doing their best on the tests. Testing results will be attached to the student's final report card. If you would like an interpretation of your child's test results, please contact your child’s teacher or the principal.
STUDENT PICTURES
School pictures will be taken in October. Prior to the photography session, parents will be provided with complete information regarding the picture package and the cost and an envelope for prepayment. The packages must be selected and paid for "at the camera". If the pictures are not satisfactory, check the return & retake policy on the package.
SUPPLIES
A detailed list of school supplies needed by each student for the school year is distributed to parents with the last newsletter of the school year. This is also available from the school office.
Teachers may require additional items not listed. These items will be make known to the students either the first week of school or as they are needed.
Students are expected to come to school each day prepared with required supplies. All items should be clearly marked with the student’s name to minimize confusion and to avoid loss.
TARDINESS
Students are considered tardy if they are not in the classroom at the beginning of the school day (7:50 A.M.) and at the beginning of each class. Students who are late arrivals by car, bicycle, or walking will be recorded tardy. Tardiness by bus is excused and students will are not recorded as tardy.
TELEPHONE USE - STUDENTS
Use of the school telephones by students is restricted. Students may use the school telephone (free of charge) to call their parents in the case of illness or other emergencies with the permission of their teachers or office personnel. All other necessary telephone calls made by the student will cost 10 cents per call. The student’s classroom teacher or administrative staff will determine the necessity of a telephone call.
TEXTBOOKS
Textbooks are provided for all students at every grade level. Students are responsible for all textbooks issued to them. Should a student lose or damage a book, a fine will be assessed for the replacement value. A replacement book will not be given until arrangements have been made to pay for the lost or damaged book.
Students will not receive their last report card of the year until all textbooks have been returned and all fines or obligations have been paid.
SEVERE WEATHER
THUNDERSTORM
Thunderstorm Watch or Warning · School will remain in regular session with necessary precautions taken. · Students will be sent home at regular dismissal time.
TORNADO
Tornado Watch - means the possibility of a tornado exists. · School will remain in regular session with necessary precautions taken. · Students will be sent home at regular dismissal time.
Tornado Warning - means that a tornado has been sighted. · Students remain in school and take shelter in their assigned places in the school or church until the National Weather Service cancels the warning.
Parents/guardians or predetermined person may come to the school office to pick up their children during severe weather conditions. Parents must check out their child(ren) before taking them out of the building.
We do ask that parents refrain from calling the school office during times of severe weather. It is extremely important that our school telephone lines remain open so police, fire, administration, and transportation systems can get through to us.
If school is closed during the day because of inclement weather, or if there is a tornado watch or warning in effect after school hours, all school programs are automatically canceled (e.g., school sports programs, cheerleading, etc.).
TRACK AND FIELD MEET
A track and field meet is hosted by St. John's Lutheran School on the second Saturday in May at the Lakeshore Middle School track. K to 8th grade students from St. John’s and neighboring Lutheran School may participate and compete for honors.
St. John's Lutheran School offer two tuition payment plans. Parents may select the bimonthly plan (quarterly payments) or pay monthly throughout the year.
Quarterly Payment Plan - May 15, Sept. 15, Nov. 15, Jan. 15, and March 15
Monthly Payment Plan - 15th of the month from May through April
On either plan, the registration fee of 20% is non-refundable. The registration fee is only refundable if you move out of town during the summer, or if your child does not pass the kindergarten readiness test.
A $25 per month late fee will be charged for any payment not received by the $25th of the month. If a parent does not make a payment by 2 weeks into the next quarter, it will be turned over to the Board of Christian Education and termination procedures will begin.
Any fees not paid by the last day of school will prohibit a child from receiving his/her report card. Also, re-enrollment is not allowed.
VACATIONS - FAMILY
Parents are strongly encouraged to schedule family vacations to coincide with the school vacations. The dates for holiday recess are identified in the school calendar, which is included in this handbook. However, should circumstances arise that will require taking the child out when school is in session, please contact the school office to comply with the school’s planned absence policy.
VALUABLES
Students are cautioned not to bring large amounts of money or items of great value to school. The students, not the school, are responsible for their personal property. If it is necessary to have valuables at school for the day, leave them in the school office for safekeeping. Do not leave valuables in the desk or classroom. Money brought to school for lunch, chapel, field trips, book orders should be in a clearly labeled envelope.
VISITORS
Parents are welcome to visit at St. John’s! We require that you report in to the office upon arrival into the building. If you would like to visit a classroom, please arrange a time with the specific classroom teacher at least a day ahead so that an appropriate time is chosen.
We request that parents avoid conference with the teacher during such visits, but rather schedule a conference for a mutually acceptable time.
VOLUNTEERS
St. John’s Lutheran School is always looking for volunteers. Parents, grandparents, church and community members are invited to volunteer their time and talents to serve in a variety of ways. If you would like to volunteer or learn more about our needs, please call the school office at 842-0260
WEAPONS
All weapons or instruments which have the appearance of a weapon are prohibited within the school or a school environment, including school buses, field trips, or any other school-related activity. A weapon is defined as a firearm, whether loaded or unloaded; any device or instrument designed as a weapon, or through its use, is capable of threatening or causing bodily harm. The principal and/or the Board of Christian Education have the latitude to decide the appropriate action depending on the seriousness of the violation. Penalties may include but are not limited to suspension and/or expulsion from school and referral to law enforcement agencies.
YEARBOOKS
A school yearbook is published in the spring. It contains pictures of students, staff, and candid shots of various school activities during the year. Purchasing information will be sent home in the spring.
PARENT CODE - ST. JOHN’S LUTHERAN SCHOOL
1. I will pray earnestly for St. John’s Lutheran School. 2. I will cooperate fully in the educational function of St. John’s, doing my best to make Christian education effective in the life of each of my children that he or she may love and serve the Lord Jesus Christ all of his or her life. 3. I will pay all of my financial obligations to St. John’s on or before the date due. If I am ever unable to pay on time, I will notify the business manager in advance, (a) giving a reasonable explanation for the delay, and (b) stating when the payment can be made. 4. I will support St. John’s by gifts in addition to my tuition payments and fees, as the Lord enables. 5. I will undertake volunteer duties and responsibilities for St. John’s as opportunities arise and as God provides time and strength. 6. I will recommend St. John’s to other Christian families as opportunities arise. 7. I will attend meetings and parent functions of St. John’s regularly, even though I may not be able to achieve perfect attendance. 8. If I become dissatisfied with the school in any respect, I will seek to resolve the matter with the person or persons involved rather than begin to spread criticism or hold a negative attitude in my heart. 9. I will seek the advancement of St. John’s in all areas, spiritually, academically, and physically.
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